Fully customise your invoices to match your business by adding your own details and logos, and remove and add different elements.
All Invoices are created as PDFs which can be printed or emailed at the click of a button from your KashFlow account. You can even choose to send the PDF invoice by post.
Create unlimited invoices for unlimited numbers of customers without any extra charges or hidden fees (excludes £5 package).
Set up repeat invoices that can be automatically sent to your customers (excludes £5 package). You can also automate notifications to show if an invoice is overdue, and automatically list your received payments and update the amount owed.
Pre-enter a list of products or services you use, and even set it to automatically fill in the price, description and VAT rate.
Enable this feature to link your online banking accounts to your KashFlow accounts, allowing you to automatically update your bank transactions within KashFlow for near real-time information.
Set up as many bank accounts as you like, name them anything you like, and even choose from a list of logos to make your accounts quickly identifiable. You can also set up a ‘Cash Account’ to represent cash on hand.
There is no limit to the number of transactions you post directly to your bank (excludes £5 package), and there is no limitation on paying your invoices and receipts.
Simply and easily match your actual bank statements with what your KashFlow accounts reflect. Just tick the boxes!
Record any transfers you make from one bank account to another, in just a few clicks.
Regular transactions can be automated to repeat at regular intervals, saving you time entering this data again.
Gain even more financial control by locking transactions on a bank account up to a certain date, so ensure you don’t accidentally change anything you shouldn’t.
There is no limit to the number of quotes you can create and no hidden or unexpected charges for creating lots of them.
Customise your quotes to match your business, using your own text and branding. You can also rename your quotes to anything you like, such as ‘estimates’ or ‘proforma’.
You can set up a list of categories to manage your quotes, such as Live, Pending, Closed, and assign your quotes to these categories.
Easily convert your quotes to invoices, and if you need to, keep the existing quote for the future. You can also edit the resulting invoice if you need to.
Produce a quote in any currency you like with exchange rates automatically updated daily (excludes £5 package).
All quotes are created as PDFs which can be printed or emailed at the click of a button from your KashFlow account. You can even choose to send the PDF quote by post.
When you log in to your KashFlow account you can immediately see how much you are owed and what invoices are overdue.
KashFlow’s automated credit control feature means you never have to remind your customers about upcoming or outstanding payments.
We will also automatically email you if an invoice is unpaid after its due date.
KashFlow also provides three pre-written and effective reminder letters for overdue invoices. The system will prompt you when to send these letters and will also automatically add the details of the overdue invoice.
Easily produce statements for customers and suppliers, and configure each statement in different ways to show only unpaid invoices or invoices for certain date periods. These statements can also be produced as CSV files or emailed as PDFs.
Create up to 20 custom fields for your customer and supplier records.
You can easily view a range of statistics for your customers to help you identify when they were first invoiced, how long they take to pay, overdue payments, etc. You can also download a complete history of what you’ve sold/purchased.
Set your payments terms according to each customer and supplier, with automated features to reflect this in invoices. You can also set discounts for specific customers that can be applied to their invoice in a single click. Invoices can also be set to automatically reflect if a customer is receiving wholesale pricing, just by ticking the appropriate box.
Store customer and supplier VAT information such as their registration number; If CIS is enabled then a complete range of fields is shown to store UTR Number, NI number, etc; Even print forms and envelopes for your customers and suppliers straight from your KashFlow account.
Assign different categories for your purchases so your expenses can be easily managed and analysed.
Set up your recurring purchases to be automatically created to avoid manually entering the information each time (excludes £5 package). You can also set up email notifications to your suppliers to tell them you’ve paid!
Scan and upload any necessary attachments (like PDFs or images of your bills) that you can store with your records on KashFlow.
Mark multiple purchases as paid with a single payment; copy your supplier invoices and avoid duplicates; Print or email Purchase Orders and Remittance Advice to send to you suppliers; and much more!
Get a quick and easy insight into your income data with a range of Income Reports: Customer Report, Income by Customer, Income by Payment Method, Income by Product, Income by Sales Type and many more!
Get quick and easy insight into your expenditure with a range of Expenditure Reports: Expenditure by Outgoing Type, Expenditure by Pay Method, Expenditure by Pay Method and many more!
For a quick an easy general overview of your financial data there are even more reports: Balance Sheet, Asset Register, Customer Purchase History, Monthly Profit and Loss, Self Assessment and many more!
KashFlow’s powerful API means you can Integrate your business processes within your KashFlow Account. Using a range of existing apps or commissioning your own from a developer, you can automatically record sales for you eCommerce site, provide a customer portal to your own site and much more!
Team up with KashFlow and easily integrate your software with ours. By integrating with us you have instant accounting functionality in your own software and we’ll also list your product on our page of available apps.
We have a ready market of people looking for someone to develop applications that integrate with KashFlow, that can be listed on our site and sold to our customers. But this bespoke service is something we don’t provide, so instead we refer them to programmers that we know are capable of working with our API.
Integrate KashFlow software as part of your service platform to provide a bookkeeping add-on for your business. This can be rebranded using your company branding to offer your customers a bookkeeping solution.
Our accountant partners using KashFlow Connect also benefit from an API specifically for the Connect platform, to make it easier to manage their clients’ KashFlow accounts. More details can be discussed with the KashFlow Partner Success Team.
With KashFlow Payroll you can manage the pay of as many employees and companies that your business requires, without the complexity of traditional payroll systems
Our Payroll software takes care of all your employees’ pay details, as well as any details relating to employees leaving, rejoining, adoption leave and more.
Our flexible Payroll lets you operate separate pay runs depending on when you pay your workforce. You can even edit your employees’ payslips to account for NICs, Tax and other deductions.
Stay ahead of your business payments and expenses with personalised reports of your incomings and outgoing, and also get P45s and P60s, all through KashFlow Payroll.
With KashFlow Payroll you can automate your Real Time Information (RTI) submissions, and being HMRC recognised, we can ensure your submissions are timely and correct.
Additional Charge may apply
KashFlow accounting software includes a range of accounting related features such as an Asset Register with options for automatic depreciation (straight line and reducing balance).
You can post journal entries, set up journal templates and reversing journals.
Departmental accounting is enabled by the use of “Projects” (which can be renamed to anything you like). You can then run financial reports (P&L, Nominal Ledger, etc) based on just a specific department/project as well as on all data.
KashFlow accounting software supports Standard VAT, the Flat Rate Scheme, Cash Accounting (as well as Cash FRS) and EC Sales Lists. Vat Returns and EC Sales lists can be filed directly to HMRC from within our software.
KashFlow accounting includes support for CIS from both a contractor and subcontractor perspective. Deductions are handled and reports are produced.
Many KashFlow software features are turned off by default, allowing you to customise your account exactly how you like it and prevent feature-overload. Settings for Your Account include: Manage Subscription, Company Details, Email Options, Change Password, Import/Delete/Backup Data, Display Settings and more.
Under the Lists settings you have more features to use/enable, including: Sources, Sales Types, Payment Methods, Outgoing Types, Taxes and Chart of Accounts.
KashFlow also has a range of Configuration settings, including: Invoice Options, Stock Options, Quote Settings, Project Settings, VAT Settings, Email Templates, Asset Register Categories and more.
You can also use/enable a range of External Services, including: PayPal Imports, FreshBooks Integration, Card Options and other API settings and integrations (excludes £5 package).
For all your accounts and accounting needs, customer can access the KashFlow Support for detailed in-depth accounts training and advice by video, webinar or one-to-one training.
The Knowledge Base gives customers an extensive search portal for any questions they have about their KashFlow accounts. Featuring a range of most common answers to frequently asked questions, plus troubleshooting advice, the Knowledge Base is your first stop for any issues you may encounter.
All KashFlow customers have access all day, every day to our award winning support team who are on hand to help you out with any issues.
Try KashFlow free for 14 days and you'll never look back. Promise.