Iris KashFlow Connect – Getting Started Step 5 – Managing & Reporting

Now that your client is all set up, the last thing you’ve got to do is manage them and run their reports when required. Iris KashFlow Connect makes this quick and simple. To start, go to Iris KashFlow Connect> Clients > Details.

Screen Shot 2014-05-16 at 17.13.56 (2)




Use the Reports button to run a range of reports for this client. From within Iris KashFlow Connect, you can run the following reports;

  • Aged Creditors
  • Aged Debtors
  • Balance Sheet
  • Nominal Ledger
  • Profit & Loss
  • Sage Export
  • Digita Exports
  • Trial Balance

You can also log into the clients account using the Login button. From within the clients KashFlow account, you can go to KashFlow > Tools & Reports to view a range of tools & reports such as VAT management and year end. For more information on all the Tools & Reports within KashFlow click here.


Managing your clients via Iris KashFlow Connect can be done using the client management page; access this by going to Iris KashFlow Connect > Clients > Details. From this page you can everything about your client and view at a glance information about their accounts. Most of these options are accessed by pressing the Actions button illustrated below.



By default, we include the customers contact details that were used when you set up the clients KashFlow account or when they signed up for KashFlow. You can add additional contacts using the Add New Contact button.

At a Glance

The at a glance reporting allows you to see visual reports on the customers accounts. Simply use the date range boxes to select the date range of the reports and use the report selectors to choose to view a graph on the income by customer, profit and loss or monthly income.

Transaction Locking

Transaction locking prevents your client from modifying any transactions before a certain date. This applies to payments, invoices, purchases, transactions and journals. This setting is very useful to prevent a client from accidentally deleting a transaction or from modifying anything after a year end has been run. Access this setting by going to Iris KashFlow Connect> Clients > Action Button > Transaction Locking.

  • Lock Transactions – Tick this to enable this setting
  • Lock Date – Choose the date to prevent clients from modifying any transactions on or before.
  • Allow Client Override – Ticking this will allow the client to disable transaction locking in their KashFlow account by going to KashFlow > Settings > Untick Transaction Locking. Prevent this by uticking the box.
  • Automatically lock after VAT Return is submitted – Tick this to automatically lock transactions after every VAT return to the end date of the return.

When you’re ready, click Update.

Bank Transaction Locking

Like normal transaction locking discussed above, bank transaction locking allows you to prevent your client from modifying transactions however it applies to payments associated to a specific bank account only. This is useful if you’ve reconciled a bank account and would like to prevent your client from making any changes which could cause a bank reconciliation to become incorrect.

Enable this feature by going to Iris KashFlow Connect> Clients > Details > Actions > Bank Transaction Locking. Use the details on this screen to lock the account.

  • Transaction Locking Enabled – Tick this to activate this setting
  • Transaction Locking Date – choose the date to lock transactions on and before
  • Allow the client to override this setting – if ticked the client can turn off this setting in Bank > Edit Details > Untick Transaction Locking. To prevent the client from disabling this setting untick this box.

When ready, click Update.

Automatic Backups

You can configure Iris KashFlow Connect to send an automatic monthly backup of the clients entire accounts to an e-mail address of your choosing. Access this setting by going to Iris KashFlow Connect > Clients > Details > Actions > Automatic Backups.

Use the drop down here to decide what day of the month to send the backup on and enter in the e-mail address that you would like the backup to be sent. When ready, click Update.

Nominal Codes

Use the nominal codes option to modify the customers chart of accounts if required. Do this by going to Iris KashFlow Connect > Clients > Details > Actions > Nominal Codes. To edit any account simply click the Edit button next to the nominal code, you can then change the nominal code number and it’s classification. Similarly, if you need to add a new nominal code just scroll to the bottom and click Add New.

Set Access to Reports

By default, we enable the client to have access to all reports however you can decide to disable any of these. To do this, go to Iris KashFlow Connect > Clients > Details > Actions > Set Access to Reports. Using the tick boxes, decide which reports to give access to. Unticking a report will mean that the report will not show at all in the clients KashFlow. When you’re done, click Update.

Set Access to Settings

We enable access to all settings for your client by default, this includes the chart of accounts and others. You can change this by going to Iris KashFlow Connect> Clients > Details > Actions > Access to Settings. Using the tick boxes, decide which settings to give your client access to. If unticked, the client will not see these settings at all in KashFlow > Settings. When you’re finished, click Update.

← Back to Step 4

See how KashFlow works with your business and your books