Creating a Purchase Receipt

Any purchases you make will need to be recorded in KashFlow, this is done by creating a purchase receipt – in other software this may be known as a purchase invoice. Create a new receipt by going to Purchases > Create+.

Creating a Purchase Receipt

A purchase receipt can be created by simply going to Purchases > Create+. You will then need to fill out the relevant fields.

Google Chrome

  1. Number – This would be your receipt number in KashFlow.
  2. Supplier – You need to select the supplier that the purchase applies to from the dropdown, then type to search.
  3. Supplier’s Reference – This is where you will put the invoice number that you have been sent by the supplier..
  4. Issue Date – This is the date that the invoice was raised on.
  5. Due Date – This is the date that the payment is due on, set by the payment terms of the supplier.
  6. Currency – This is the currency that your receipt is in.

Adding Line Items

Then you have to enter the details of the receipt that are sending by hitting Add Line Item.

Google Chrome

 

 

  1. Purchase Code – Use this dropdown to select the nominal code against the Purchase Receipt. These are configured in Settings> Chart of Accounts
  2. Product – This would be the Product against the Purchase Receipt, if you have stock linked you would need to use this field.
  3. Project – (If applicable) – This is the Project against the receipt, so you can track expenditure through the Project.
  4. Qty This is the quantity of this line item that you were sold. You can rename or disable this field by going to Settings > Invoice Options > Display Options
  5. Description – This would be the field where you enter what you was sold. Try to include a much information you can, so you can keep a good back log of your accounts.
  6. Rate – Your rate is the amount you was charged before VAT. Also known as Net Value
  7. VAT Rate – This is the percentage VAT you were charged.
  8. Vat Amount – The amount of VAT you were charged on your Purchase Receipt.
  9. Total – The total amount you were charged. Including VAT.
  10. Re-Order Line Items – Drag and drop to re-order your line items.

 

 

 

 

 

See how KashFlow works with your business and your books