Once you’ve provided a product or service for a client or customer then, clearly, you’ll want to get paid for it. That’s where your invoices come in. These are the crucial little bits of paperwork that allow you to collect the cash you’re owed for the work you do.
Incredibly, it’s thought that the UK’s SMEs miss out to the tune of £3.5 billion-plus every year by failing to invoice for jobs they have carried out. Getting your invoices issued in a quick and efficient way can ensure you don’t join the large numbers of companies which are left out of pocket.
How to do an invoice
So, how you do you go about issuing an invoice? The format and layout of your company invoice is, in essence, up to you provided that you include certain bits of key information.
Any invoice you issue has to:
- Clearly display the word invoice
- Include an identification number unique to your invoice
- Show your company name, address and contact details
- Outline the name and address of the customer you’re invoicing
- Give a clear description of the goods or services you are invoicing for
- Establish the date those goods and services were supplied
- Make clear the date of the invoice
- Spell out the amount being charged including the total for the invoice (it’s important that this is as clear as possible)
- The amount of VAT if relevant (see below)
If you are a limited company, your company address has to match the one on your certificate of incorporation.
What to include on a VAT invoice
If you’re sending a VAT invoice, it must include all of the details above, as well as the following information:
- Your VAT registration number
- A description of the goods and services to which VAT is being applied
- The rate of VAT (likely to be the standard rate of 20%, but you should check to see if anything in your invoice qualifies for a reduced or zero rate)
- The amount of VAT to pay
Use a free template for your invoices
If you’ve got all of that information in your invoice, then you should have everything you need. However, we’ve saved you the time and effort of putting all this into an invoice layout that looks professional by designing one for you. You can download this free invoice template today and you’ll be ready to go without having to worry about making it all look smart.
It’s important, after all, to remember that your invoice is going to a client or customer and you’ll want to paint your business in a good light by sending a document in an appropriate format.
If you like our template and want a way to make this even quicker and easier then you can sign up for our software and automate admin-heavy processes such as repeat billing and credit control. In fact, you can even get a free trial for our software too, giving you the chance to see how it all works for yourself. We’re confident that you’ll appreciate the service we offer.