Invoice templates for small businesses

Going to painstaking detail to create your own invoice document from scratch can be a time-consuming pursuit, even for the most basic of designs.

Currency Flexiblity

Copyable Invoices

Rename Invoices

Create an invoice

KashFlow is used by tens of thousands of businesses worldwide and has been voted ‘Best Accounting Software for SMEs’ for 5 of the last 6 years.

Here’s how KashFlow makes invoicing simple.

We knew you’d ask, so we came prepared.

See below for an extensive (and we mean extensive) breakdown of the advantages our robust software provides, and then read on to discover how invoicing is just the tip of the KashFlow-shaped iceberg:

Instant Access to Free Templates

Choose from our pre-made ‘Clean’ or ‘Classic’ options.

Customisation

Ready to personalise your invoices? Our easy-to-follow guide will show you how to insert individual information, logos and elements.

Continually Editable

With other systems, once you save an invoice it’s set in stone. With KashFlow you can edit the invoice whenever you like.

Unlimited

There’s no limit to the number of invoices (or customers) you can create, and no hidden or unexpected charges for creating them.

Emailable, Printable, Postable

Invoices are created as PDFs that you can print or send via email from within the software. Alternatively, you can click a button and have them automatically sent via standard snail mail.

Auto-Invoicing

You can set up invoices to be created and sent to your customers automatically at any given interval.

Automatic Reminders

Opt to be notified via email if an invoice is overdue – KashFlow provides effective, pre-written reminder letters to send to your customers.

Payments Received

Automatically list any payments received while showing any amounts still owed.

Product Lists

Pre-enter a list of products or services, and even set KashFlow to automatically fill in the price, description and VAT rate.

Advanced Invoice Design

We can even accommodate the budding programmers amongst you – if you’re fluent in HTML or CSS, you can make additional, advanced changes by directly altering the coding. More on that here.

It’s not over just yet. Keep reading – we’ll pop the kettle on…

Tax BreakdownChoose from different options for how to display the amount(s) of tax included on an invoice.
DiscountsIn one click you can add a discount to all or part of an invoice – at different rates for different customers if needs be.
Refunds, Credit Note, Bad DebtsIf you need to refund or write-off an invoice, you can do so easily.
Packing Slips / Delivery NotesPrint off a copy of your invoice without revealing any financial information.
Payment ButtonsA ‘Pay Online’ button can be added to your invoices (from our selection, or you can upload your own), linking to a page where customers can pay you with a credit card (PayPal or Merchant Account required).

Custom FieldsInsert custom fields into an invoice, such as a purchase order number or project name.
‘Overdue’ and ‘Paid’ StampsAutomatically display a stamp on an invoice to show whether it’s been paid or is overdue.
Bulk PaymentsMark multiple invoices as paid with one payment and from a single screen.
Notes and CommentsAdd comment lines to invoices and add notes for your own reference.
Tax CalculationsAutomatic calculation of VAT and other taxes, including CIS.

Invoice from Quotes

You can convert a quote/estimate to an invoice, with or without deleting the original quote.

Payment Receipts

Print or email receipts for payments received.

Extensive Reporting

Lots of useful reports can be viewed based on invoice data – read this page for additional information relating to proforma invoices.

Phew. We think that about covers all bases.

However, as proud as we are of the above, KashFlow is about much more than just billing your customers.

It’s specifically designed to help keep the financial affairs of small- to medium-sized businesses in order, with minimal fuss.

It’s affordable, easy-to-use, jargon-free, has a fast and free support team and, crucially, it exists entirely in ‘the cloud’ – meaning you can access it remotely from anywhere with an Internet connection.

Not only that, all the precious data you enter into KashFlow is stored securely on our UK-based servers using the same, stringent physical and virtual methods of security as all the major online banking providers.

Did we mention our integration with popular apps such as PayPal, Dropbox and MailChimp? It’s no wonder we’ve taken the prize for Best Accounting Software for SMEs in 5 of the last 6 years.

Create an invoice