Kashflow is great and does a lot of things very well. But I cant find a satisfactory way to issue invoices for deposits and part payments. Lots of my customers pay 50% initially with the remainder to be paid perhaps in 3 months or so. When I issue an invoice for a part payment / deposit I would expect to be able to enter a % deposit amount, so that the customer gets an invoice for that % amount only, clearly stating the remaining balance. I cant see a way of doing this. If I do what was recommended to me by Kashflow Help, I have to add another item and describe the deposit amount in freehand. This has no effect on the outstanding full balance on the invoice, and so shows up as an overdue payment when the due date arrives. Am I missing something?
Settings -> Invoice Options -> Payments & Discounts There should be a box at the top of the page to show payments received on the actual invoices. So invoice for £100, payment of £50 - when you look at the PDF of the invoice it'll clearly show the total, the amount received and the total amount that would be due Does that help?
Hi Duane, It just seems a bit of a fudge, when everything else works so well. I'd like to invoice for the 50% amount, and again for the remainder. But using this method it still appears to invoice the full value, albeit with a small manual note at the bottom. And the invoice still sits in my overdue list as the full balance hasnt been paid?
If you're wanting it as two separate invoices then it should be simple enough. You raise an invoice for the deposit amount, but use the "auto -enter details" on the Sales Type to pre-fill the text with what you want it to say about the remainder. That way you can have whatever you want written on the invoice, but it'll save you having to manually type it each time.
You can raise it as two seperate invoices. Create an item linked to a "Customer Deposits" account which is a liability account. It is a liability until the work has been completed. Then invoice the final amount on work complete against whatever sales account you use. Then journal the customer liability from "Customer Deposits" to Sales. That is how we have always dealt with customer deposits.
Thanks guys, but these are all time consuming work arounds to me.... Duane can't we have an easy 'deposit' box or something? Where I can enter the % at the bottom of the invoice - It's then blatantly clear what we are asking for, and what the remainder will be in the next invoice. I could then go back into the original quote and issue another 50% invoice for the remainder? The process of turning the quote into an invoice is so easy in Kashflow (and its nice that it completely replicates the look and information of the quote, which is important for us), it seems a shame to have to completely rejig the invoice to make a deposit possible.
Sorry, I can't work out from your description exactly how you'd see it working. If you want to explain it in more detail I can see if we can add it
i have a similar issue: we want to issue an invoice (total) but allow part payments in 3 monthly stages i would like to be able to see a) total amount owed (which we currently can looking at outstanding invoices) b) total amount owed only during that month (ie, all the due part payments for that month only, not total outstanding. and see what is overdue just for that month) is there a way to do this?